5 Steps to Refresh the Look of Your Library Newsletter

After a few years of using the same newsletter format, your library staff and patrons may be ready for a spruced-up, swept-clean look to the information you provide to your community.

In the last year, Elmhurst Public Library in Elmhurst, Illinois has done just that: revamped graphics standards, updated the appearance of the website, and refined the look and content of the community-wide newsletter. Here are the steps we took to make it happen.

Identify a vision: Our Library director had a vision to refresh the look of the newsletter by focusing on simple changes that would make a big impact. Our previous newsletters arrived in mailboxes folded in thirds. Not only did this limit the visual “pop” of the newsletter cover, but it also made it easier for residents to view the newsletter as junk mail. So, we increased the size of the newsletter from 8 ½ x 11 inches to 9 x 12 inches, and doubled its length from 8 pages to 16. This gave it more heft to make the newsletter appear more like a magazine than junk mail.

fine print

Give yourself wiggle room: Program listings are always the bread and butter of library newsletters, and will always take up the most space. However, we wanted white space and room for brief articles, book suggestions, and larger photos. The larger size and longer length of the newsletter helped provide this.

fine print2

Consider the budget: Even with the larger size and longer length of the newsletter, at EPL we were able to keep costs down by making the newsletter seasonal instead of bi-monthly. Postage costs went up very little even though we more than doubled the size and weight of the document.

This requires departments to submit program information earlier and for a three-month period of time; however, in the end it saves time and money.

Design the appearance: Working with the design and public information department to create a consistently branded appearance to your newsletter, website, and all signage can help to ensure a unified appearance to all library communications. At EPL, we worked with an outside design firm to create an updated logo, color swatches, and font selections to pull together this updated look. Then we made sure all of the various communications, including the community newsletter, matched these standards.

Add high-interest content: In addition to program notes, use extra space to promote upcoming changes at the library, new services or equipment, new releases, or patron spotlight articles. Give your community user stories by highlighting patrons who use various services or programs at the library that you want to feature. For example, we compiled user stories which highlight one patron’s attendance at new technology programs, another use of meeting rooms, and another accessing databases. This not only promotes services, but also gives a shout out to those in the community making good use of the Library’s services. At EPL, as we continue to settle into this new approach, we are now expanding our newsletter by four additional pages to allow for more space and program notes.

The response from the community about our new look? Overwhelmingly positive. One patron gushed, “Most people get excited when a new magazine or catalog gets delivered to their mailbox. For me it’s Fine Print, the newsletter from Elmhurst Public Library. …I can’t wait to open it to see what’s happening and what’s new!” This is the sort of feedback coming from our community members, showing their pride in their Library, and their appreciation for the new look, the new information, and the products and services featured in the newsletter.

It’s always nice to shake things up by changing the color palette, the font choices, and the overall design of your brochures, signage, and newsletter. By following these steps you can create a unified, refined, and freshened-up appearance to all of your library communications.

Julie Stiegemeyer is the Public Relations Assistant at the Elmhurst Public Library.

 

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ILA Pub Stroll 2014

Come network and hang out with your fellow library lovers during this year’s ILA_Pub_Stroll_2014. The Marketing Committee will be hosting a night of conversation, drinks, and  appetizers on Wednesday, October 15 from 6:00 – 10:00 p.m. at the Celtic Mist Pub. Outsource Solution Groups, Inc. is sponsoring the event and we hope to see many of you there.

Here are all the details! See attached for other stops in the Pub Stroll.

Celtic Mist Pub
117 S. 7th Street

The atmosphere has a touch of nostalgia, including walls lined with photos of Irish authors from time past, including Oscar Wilde and James Joyce. Enjoy a pint, while sharing mighty good craic (conversation). It’s a place where a librarian is a stranger only once.

Hosted by: Marketing Committee
Sponsored by: Outsource Solutions Group, Inc.

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Amazing ‘Study Like a Scholar’ Marketing Video

Great video promoting the Harold B. Lee Library at Brigham Young University. It would be fun to adapt this to public libraries!

 

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“Steal” This Seminar: Marketing Advice That Comes to You

You know the benefits of meeting your marketing colleagues in person at workshops and annual meetings. However, your schedule might not always agree. Many of us are not full-time library marketers, either because we do other jobs or because we are simply part-time employees. This is not to say full-timers enjoy the freedom to take off to another library for the afternoon – “full-time” for a marketer can mean “full of tasks that no one else can/will do and therefore very little time.”

All of this means that getting together with other marketers to share strategies and insights can be difficult. I have discovered a way to steal (excuse me – “appropriate”) great ideas without leaving my desk. Webinars and archived videos are great for the busy marketer looking for the inspiration we get from each other when we meet in person, without having to fill out a mileage report.

We see emails and other notices for webinars all the time, and I know we all wonder the same thing. Will it be worth my time? This is where you can get your in-person attendance at conferences to work double-time for you. When you receive notice of a marketing webinar, always check the name of the presenter. You may already know him or her, or have always wanted to see this person speak. The star of the webinar may even be someone you had a great conversation with over lunch one time.

I recently viewed a webinar featuring Christine Ciglar, the Manager of Public Relations and Outreach at Fox River Valley Public Library District, called Marketing Plans for the Faint of Heart.  Christine’s talk featured information on defining the differences between PR, publicity, marketing, branding, advertising, and advocacy; using your library’s Strategic and Operations Plan; research; defining your target audience; stating your goal; outlining your strategies; and defining how you will evaluate your success.

I knew that Christine is an expert in creating marketing plans, and I also knew that creating one for my library was one of my goals for 2014 (which is flying by, in case you haven’t noticed).  This webinar was hosted and broadcast by the Public Library Association, and is now available on demand (for purchase – so no stealing involved!).

Another chance to sit and my desk and learn from a colleague came via the RAILS marketing email listserv. The Illinois State Library offered videos from its recent “On the Front Lines” conference, including a seminar featuring Ben Bizzle, Director of Technology at the Crowley Ridge Regional Library of the Craighead County Jonesboro Public Library in Arkansas. I saw Ben speak about his library’s famous marketing campaign featuring billboards (Remember “Spoiler Alert! Dumbledore dies on page 596?”) at an ALA meeting in Chicago. I was curious to see how his library had followed up on that social-media friendly push.

His ISL program focused on words librarians often don’t like to use (Business, Advertising, Promotion, and ROI) and sought to help library marketers steal (there’s that word again!) ideas that are common in the for-profit world, but in a way that is comfortable for us. If you have seen Ben talk, you know that he is not afraid to challenge conventional wisdom. You may also know that he always offers multiple examples of how his library advertises and promotes and assesses the return on their investment. I was thrilled to be able to hear him talk again without having to take time away from the office.

One more plus to watching webinars and other video-based presentation is that if the scheduled time does not work with your schedule, you can often go back and view it later on demand.  Speakers also often make their presentations available. These are just a few of the ways that our regional, state, and national organizations try to make it easy for us to learn from each other.

Professional development and training are often on our annual reviews, but are usually the near the bottom of our to-do lists because of time and the multi-faceted nature of our jobs. Taking advantage of training that comes to your desk is one way to step away from the everyday and learn something new without actually having to leave your chair.

Carol Morency manages the marketing and public relations department at Mount Prospect Public Library.

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So you want to host an author!

When Jane Hamilton visited the Warren-Newport Public Library in Gurnee in 1998, she began a long tradition of author appearances that now number close to 150. Tawni O’Dell went from winning the Friends of the Library creative writing contest to being one of the first authors featured on Oprah’s book club. We marked her third visit here on August 19.

WNPL reader’s advisory librarian Debbie Hoffman has been booking authors ever since: Elizabeth Berg, Lawrence Block, Jeffrey Deaver, Sara Gruen, Matthew Stover, Rhys Bowen, Adriana Trigiani, Lisa See, Lee Child, Erik Larson, Dorothea Benton Frank, James Rollins, Max Allan Collins, Sean Chercover, Steve Berry, Jamie Freveletti, Brad Thor, Kate Jacobs, Russell Banks, Sara Paretsky, Jennifer Chiaverini, Ann Packer, Mary Kay Andrews, Karin Slaughter, Lisa Lutz, Scott W. Berg, Melanie Benjamin, Lisa Gardner, Larry Watson, Rebecca Makkai, Anne Perry, Ridley Pearson, Marilu Henner, Joan Collins, Ellen Hopkins.

How does she do it? Here are Debbie’s tips:

  • Know your audience. What kind of author do your patrons want to see – suspense, thriller, mystery, non-fiction?
  • Reach out to publicists. Find out when authors are touring and contact the author’s publicist or write the author directly. (Go for it!) Author websites usually list tour schedules.
  • Make contacts at conferences like ILA, PLA, ALA, RWA, Bouchercon, Sisters in Crime.
  • Establish a strong partnership with your local bookseller. Lake Forest Book Store brings many authors to libraries around Lake County.
  • Sell your library. What is the size of your community? Are you easy to get to? What authors have you had in the past? How many can your room accommodate?
  • Set your budget. Can you afford an author’s fee? (Touring authors rarely charge a fee, in our experience.) Can you cover transportation costs for a driver? Can you place an ad?

Ok, you got ‘em! Congrats! Now, logistics.

  • How is the author getting to you? Do they have clear directions and a good grasp of how long it will take to reach you in traffic from another event?
  • Does the author prefer to use a microphone, podium, be seated, standing?
  • Can the bookseller sell at the event? Plan a table for them inside the room.
  • Confirm arrangements the day before. Make sure the driver has your address, name and contact number. Check to make sure that the event is listed on the author’s tour schedule.
  • If parking is an issue, consider asking staff to park off site, and tell attendees in advance through social media to plan extra time for parking.
  • Set a format, e.g., author speaking or reading for 30-45 minutes followed by questions for 15-20 minutes and a signing. We generally let the authors decide what they want to talk about. Find out if they need to leave at a certain time.

Author in the house!

  • Plan for them to arrive early for photos. (Pose with the book for a READ poster.) Consider bringing them in through the staff entrance.
  • Offer a library tour. Give them time and space to collect themselves in a green room, if possible; provide restroom, water, coffee, pen or marker. (Good time for a photo with the director.) Offer to lock up their bag.
  • Do your homework. Take the time to write a brief introduction and thank any sponsors (such as Friends of the Library).
  • Watch as the author casts a spell. Keep an eye on the clock and moderate the Q & A. Explain how the signing will take place. Promote the next author appearance.
  • Have a table for signing books. If you have more than one author, set up a table for each. If you expect a long line, hand out sticky notes so each fan can write in advance to whom they want the autograph dedicated.
  • Have a small gift for the author and a check, if needed, for the driver. We give the author a leather portfolio embossed with our name and logo.

Try to get a mailing address from the author or publicist to send a handwritten thank you note and a copy of their READ poster.

Finally, support local writers! Who knows when they might hit the NYT bestseller list and come back to see you? Good luck!

Debbie Hoffman is reader’s advisory librarian at Warren-Newport Public Library in Gurnee. Debbie served as a judge in the first annual Soon to Be Famous Illinois Author project. Janice Marsh is head of communications at Warren-Newport Public Library.

 

Editor’s Note:  Soon-To-Be-Famous Illinois Author Project winner Joanne Zienty is available to speak to writer’s groups evenings and weekends.  Contact her through her Linkedin page or by emailing her at jezienty@joannezienty.com.

Please help us continue to the Soon-To-Be-Famous Illinois Author Project momentum by purchasing The Things We Save and promoting it to your patrons.

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Creative Marketing Videos #2 (and 3 & 4)

Research Rescue | Episode 1 “Stuck”

This entertaining first episode of a multi-part series from the Harold B. Lee Library at Brigham Young University has plot, drama, and, best of all, librarians as actors.

 

Research Rescue | Episode  “Book Fort”

 

Research Rescue | Episode 3 “And We’re Done”

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Creative Marketing Videos #1

Librarians are becoming known for ease and love with technology. Many libraries are taking advantage of easy-to-use video editing apps and software to making creative marketing videos. I’ll be posting one video a week. Enjoy!

The Research Games — Part One: You Learn or Die

This parody of the Hunger Games from Texas A & M Libraries draws you in immediately with its high production value and professional narrator. Throughout the story different aspects of the library are marketed, such as the reference librarians, the text-a-librarian service, the library’s holdings and the cafe.

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